Clear Space Theatre Company
Rehoboth Beach, DE
US

DESCRIPTION

Production Manager

Clear Space seeks a Production Manager with demonstrated strong leadership skills, a dynamic person with a passion for the arts and the impact of art on the lives of the community. The Production Manager is responsible for managing the technical aspects of the Artistic Director’s vision for all Clear Space productions and ensuring they are financially sound, artistically superior, and supported. The Production Manager is responsible for managing the overall technical operations of the productions of the company. The production manager is ultimately responsible for ensuring that all aspects of the production are completed within budget, according to the designer and director’s wishes, and in time for the first public performance. They oversee the cost effectiveness and planning of the entire production process.

Key responsibilities include:

Creative Team Management

• Meetings
  • Guide creative team meetings
  • Create a written account for each creative meeting
  • Organizing additional meetings for cast and production staff
  • Maintain contact information and ensure constant communication of new information from creative meetings is sent to all production team members and Artistic Director
  • Maintaining contact information for the assistants and crew of each production to maintain correspondence during productions (i.e. ASM, Costume Supervisor,
    Production, Assistant, Set Painters, etc.)
  • Ensure all creative members have materials the need for meetings at least one week or more prior to all meetings. (i.e. scripts, music, reports, handbooks, handouts from other
    designers, etc.)
  • Working closely with Directors and other department heads to make decisions regarding set, costume, lighting and other aspects of a production and ensure these are within the
    budget of the production
  • Ensure decisions made regarding all production elements are carried out safely
  • Send report to Artistic Director after every Production Meeting
  • Ensure that all CSTC productions maintain standards of artistry.
• Schedules
  • Creating and maintaining a production schedule for each show
  • Implements, maintains, and reviews all production calendars to ensure accuracy.
  • Ensure all actors and Creative Team members have received schedules and all materials needed to begin rehearsals in the space
• Budgets/Finance Operations
  • Contribute input to Clear Space’s annual operating budget to Artistic Director
  • Communicate financial progress against budget to the Artistic Director by show
  • Ensure that all designers have information needed to manage individual budgets
  • Ensure accurate and timely processing of receipts and monies from designers/staff
  • Research technical theatrical equipment for rental or purchase for productions.
  • Identifies and recommends updates to procedures/budgets.

Company Management Collaboration

• Actor Relations
  • Work closely with Company Manager on acting deputy responsibilities and scheduling
  • Coordinate initial rehearsal schedule distribution and contact sheet distribution with the Company Manager
  • Coordinate comp ticket reminders with Box Office Manager and relay to actors
  • Maintain a record of all actor’s updated DEI and Clear Space Workplace Safety Policy compliance signatures
• Contract Management
  • Maintain communication with Company Manager about open contracts for collection and contacting of employees to close open contracts
  • Maintain a record of all creative team member’s updated DEI and Clear Space Workplace Safety Policy compliance signatures

Building Management

• Rehearsals
  • Ensure space is safe for all actors and Creative Team members prior to start of rehearsals and meetings
  • Ensure Stage Manager has all information and space is prepared for all rehearsals
• Classes
  • Ensure space is safe for all students and Instructors prior to start of classes
  • Ensure Instructors have all information and space is prepared for all classes
• Rentals
  • Meet with potential rental applicant in space to go over space and systems (i.e. lights, sound, etc.) they like to use along with the number of hours and potential schedule, dates, etc.
  • Communicate with Company Manager and collaborate on paperwork to be sent and completed by rental applicant.
  • Ensure space is safe for rental needs (audience and participants) for all spaces being used during the rental hours.
  • Facilitate the event as the supervisor during the event; running interference between the front-of-house and the technical side of the house; while also managing the rental
    applicant.
  • Ensure that rental applicant and rental applicant’s staff cleans up building; lock up building
• Load-in/Load-out
  • Coordinate load-ins with creative team members of all items for each show (shows will overlap, so organization is key)
  • Communicate needs with each creative team member during load in
  • Manage and assist creative team during load-in; as tech week moves forward house should be cleaned up and completely ready for opening by final tech
  • Manage and assist creative team during load-out; upon closing of a show all items should be packed and labeled to return to original destination, if they cannot be, a plan should be put into place immediately and action taken to do so a very short time after
• Organization of Space
  • Keep stage and backstage areas organized and stocked
  • Upon completion of each production be sure all pieces from that production are stored properly
  • During each production, at the end of each week a thoroughly check of all needs of the building and inventory are reviewed (stage management station: spike tape, glow tape, costume fix kit stocked, extra mic wires, first aid kit; bathroom: soap, paper towels, toilet tissue, trash bags, first aid kit; mic station: mic tape, condoms, batteries)
  • Maintain Organization of company storage, in liaison with Creative Team and Staff.
  • Maintain and store all company equipment, including those used for touring, etc.

Reporting: Production Manager reports to the Artistic Director and is a member of the creative team. The Artistic Director provides regular oversight of the Production Manager, including setting of annual goals and conducting the Production Manager’s annual performance evaluation.

Compensation & Benefits: This is a full-time position with an annual salary of $40,000. This position is eligible to participate in Clear Space’s QSEHSA health insurance program and its SIMPLE IRA retirement program.

The ideal candidate will:

• Combine demonstrated strong management skills of people and finances
• Have the vision to design and execute Clear Space’s production schedule and manage design and production staff to achieve goals in short periods of time.
• Be a charismatic communicator with the ability to establish long-lasting, productive relationships with the board, staff, and community of patrons.
• Have demonstrated ability to manage all production staff and achieve responsibilities in a timely manner, with a passion for theatrical development in this area.
• Be detail oriented, well organized, and able to remain calm and clear-headed at all times
• Have an understanding of technical aspects of theatre production (lights, sound, costume, set, props)
• Demonstrated ability to work closely with and support artists at all stages of their careers

Qualification Requirements: A bachelor degree in theatre, technical theatre, theatre design, or related field OR 3+ years practical work experience in the management/theatre production industry

Clear Space is an equal opportunity employer.

DURATION

Jan 2, 2025 -

SALARY

$40,000.00 – $40,000.00 per year

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