The Sheen Center for Thought and Culture
New York, NY
US

DESCRIPTION

Overview/Purpose:

The Executive Assistant provides a full range of administrative support to the Sheen Center Staff, supporting the efficient operation of a busy non-profit arts venue in NOHO/the East Village and ensuring all renters have a positive experience in our space.

Reports to: Executive Director & Director of Programming

This position is considered full-time, non-exempt, and eligible for overtime.

Responsibilities:

· Provide administrative support to the Executive Director to ensure efficient office operations.

· Assist Director of Programming with studio and theater rental communication, coordination, and logistics.

· Assist the Managing Director with monthly bank reconciliation.

· Maintain physical and digital filing systems.

· Prepare meeting agendas and take meeting minutes for Board of Directors and Staff meetings. Coordinate logistics for meetings, including room setup and catering.

· Operate and maintain office equipment, including printers, copiers, and fax machines.

· Research, compile, and summarize complex information for reports or presentations.

· Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.

· Work in coordination with the Archdiocesan departments such as Finance, Human Resources, and the Cardinal’s Office.

· Assist in other departments throughout the Sheen Center such as Production, Patron Services, and with Front Desk coverage.

· Represent the Sheen Center in a professional and welcoming way.

· Execute all assigned tasks with a positive mindset, under minimal supervision, and possess the initiative to seek out ways to improve office efficiency.

· Comfortably and confidently communicate in person, by phone, and by email with artist and industry professionals.

Education, Experience, and Skills:

· A Bachelor’s Degree or at least four years’ experience in a non-profit administration.

· Proficient in Microsoft Suite and Google Suite.

· Must be organized, detail-oriented, highly motivated, adaptable, and a self-starter with an ability to work independently and carry out multiple tasks concurrently.

· Have an interest in performing arts administration, specifically programming and producing.

· Adept at determining when to address issues independently and when to seek further guidance.

· Maintain confidentiality when handling sensitive information.

· Have developing or working knowledge of the New York performing arts landscape.

· Keen attention to detail in receiving information from multiple sources, prioritizing tasks, and disseminating data to relevant parties.

· Strong communication skills with a wide range of individuals both within and outside the organization, facilitating project progress in support of institutional and artistic goals.

· Ability to work nights and weekends as required.

Submissions will be submitted on a rolling basis. Please apply as soon as possible.

DURATION

Feb 3, 2025 -

SALARY

$30.22 – $32.97 per hour

APPLY BY EMAIL

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